Manager, Events & Rentals

Manager, Events & Rentals

Fixed Term Contract

September 2026 - November 2027

The Manager, Events & Rentals (MER) is an experienced events planner who will provide leadership and outstanding service while overseeing the execution of a wide variety of Crofton House School events and managing facilities rentals.Reporting directly to the Director of Finance, the MER will work closely with all departments in the school, the Parents’ Auxiliary, outside vendors and other stakeholders. 

Key Accountabilities/Responsibilities:

Events

• Act as an expert and creative events resource for the school community, ensuring events are consistent with the standard of Crofton House School
• Manage all pre and post event details
• Research suppliers, negotiate quotes, manage contracts and oversee deliverables for all external vendors 
• Act as the primary liaison between parent groups or committees, school departments and external vendors, ensuring their needs for all events have been fully met prior to the event  
• Manage the coordination of all internal departments, such as Facilities, Catering and IT, to ensure seamless organisation of events
• Coordinate facilities for car parking, traffic control, and security if needed
• Manage and coordinate suppliers and all event logistics (for example, venue, catering, travel)
• Oversee and manage the Master School Calendar to ensure proper scheduling and minimal conflicts between Junior School, Senior School and Whole School/Admin events
• Work closely with departmental point-person (such as Junior/ Senior School staff, Admissions) ensuring event logistics are managed prior to event date 
• Responsible for preparing and monitoring event budgets for Head of School Office, and other School events as needed (Not responsible for budgets of Parents’ Auxiliary and Advancement Events) 
• Responsible for managing event debriefs and producing evaluations to inform future events 
• Provide support ‘leading up to’ and ‘day-of’ for School based events (Advancement events included), as required
• Event planning

Rentals 

• Liaise with clients to find out their exact rental requirements
• Produce detailed proposals, contracts and invoices for each rental (including timelines, venue, suppliers, legal obligations, staffing and extra costs)
• Liaise with the communication and marketing department to publicise and promote opportunities to rent Crofton House School facilities
• Handle potential client queries and troubleshoot on the day of the event to ensure everything runs smoothly 
• Make sure that insurance, legal, health and safety obligations are followed
• Oversee the dismantling and removal of the event and clear the venue efficiently
• Produce post-event evaluation 
• Research new rental opportunities for new clients and events

Qualifications, Experience & Skills:

• Bachelor’s degree in business, communications, hospitality, marketing, public relations, from an accredited university/college or other field from which comparable knowledge was gained.
• 3 to 5 years’ experience in event planning, or a relevant field, especially in producing large-scale events to meet strategic objectives
• Experienced with managing and planning events, preferably in a leadership capacity. 
• Extensive experience serving customers/clients in a rental-related operation 
• Experience working with venues, A/V vendors, lighting and décor companies
• Exceptional interpersonal skills and professional presence necessary to interact with diverse groups: from donors and senior volunteers, to staff, students, parents and alumnae 
• Proven ability to independently plan, manage and execute task and projects with a strategic mindset and minimum supervision
• Willingness to be an active contributor to a collaborative environment and to work closely with colleagues, alumnae, and parents
• High standards of professional ethics, integrity and judgement
• Strong organisational skills with excellent attention to detail and ability to meet tight deadlines
• Flexibility and adaptability in the face of changing priorities
• Proven ability to solve problems creatively
• High degree of diplomacy, confidentiality, discretion and tact
• Excellent written and oral communication skills
• Sound computer skills and experience with Microsoft Office applications applied to the preparation of proposals, reports and presentations

Employment and Application Details: 

Please note that applicants must be able to legally work in Canada. Applications will be reviewed as soon as they are received. 

Compensation: $70,000 - $85,000 depending on experience.

Please include the following with your application:

• A cover letter and current resume that outlines exact dates of employment, the organization, job title and responsibilities. If you have gaps in your employment history, please advise as to why.  
• Please clearly identify your educational background and history of professional development related to this position.

Apply online at our website.   

We thank all candidates in advance. We will contact only those selected for an interview. No phone calls, please.